Report of the

Committee on Arrangements

The Committee on Arrangements for the 121st Annual Conference met twice during the conference year. The purpose of the committee continues to be the reviewing of the mechanics and efficiency of each conference as well as assisting in providing hospitality. Any suggestions on what we can do to accomplish the above are welcome.

Orientation material has been placed in the beginning of the Report Book.

This material should be read by each member of Annual Conference.

The Overseer of the Pages for the 121st Annual Conference is Louis Curcio, Assistant Pastor, Hatfield, PA, and the Head Page is Raymond L. Cole, Youth Pastor, Newark, DE. The committee reviewed the proposed legislation entitled: “Rules for Special Consideration”. It was determined that although this may assist in the running of Annual Conference it was deemed too cumbersome for actual usage. The committee thanked Roy A. Hertzog and Carl C. Cassel for their extensive work on this project.

Recommendations

1. Resolved, that the 122nd Annual Conference be held at Pinebrook Bible Conference, Stroudsburg, PA, April 25-27, 2005 beginning at 10:00 AM on Monday.

2. Resolved, that all Study Committees, Committees and Agencies have their reports sent to the designated distribution point, PO Box 299, Ephrata, PA 17522, by March 1, 2005.

3. Resolved, that the following be adopted as First Reading: Insert a new 506-3 and change the numbers of all following 506 articles accordingly. 506-3 Duties of the Assistant Registrar

(1) He shall assist the Registrar in carrying out his duties.

(2) He shall respond to all ordained men excused from all of Annual Conference with a letter acknowledging their absence and shall provide them with a copy of the report by the Annual Conference Reporter on the proceedings of Annual Conference as well as an order form from the Board of Communications.

(3) He shall review all communications sent to the Registrar and convey to Annual Conference any items of special concern to Annual Conference, including requests for prayer.

Change 506-2(2) (3) to:

(2) He shall prepare a list of the Annual Conference delegate(s) and alternate delegate(s) in each congregation from the information supplied to him on the Annual Conference Registration Form. (3) He shall verify that the Annual Conference delegate(s) and alternate delegate(s) are elders in their congregation and have been duly elected. This shall be accomplished by comparing the information supplied on the Annual Conference Registration Form with the official list of Annual Conference delegate(s) and alternate delegate(s) supplied to him from the Committee on Examination of Minutes of Particular Churches. Any discrepancies should be resolved prior to a delegate or alternate delegate being seated at Annual Conference.

Change the present 506-3 to:

506-3 The Committee on Examination of Minutes of Particular Churches shall, prior to Annual Conference, furnish to the Registrar a list of duly elected Annual Conference delegates and alternate delegates as they appear in the minutes of the Particular Churches.

Change 511-1.3 Duties (3)

(3) It shall, prior to Annual Conference, furnish to the Registrar a list of duly elected Annual Conference delegates and alternate delegates as they appear in the minutes of the Particular Churches. Change 407-4 Each pastor shall inform the Registrar of Annual Conference of the names of the duly elected Annual Conference delegate(s) and alternate delegate(s) by way of the Annual Conference Registration Form.

Committee on Arrangements for 121st Annual Conference: David A. Thomann, Chairman; Daniel P. Allen, Secretary; Clyde D. Bomgardner, Louis S. Curcio, Randall A. Grossman, J. Mark McCreary, Thomas P. Shorb