Report of the

Committee on Examination of Minutes

of Particular Churches

            The Committee on Examination of Minutes of Particular Churches met on Wednesday, March 30, 2011 at Allan R. Vivona’s home, Fleetwood, PA.

            The minutes of Particular Churches were examined on the basis of the suggested format for congregational meetings as stated in the F&O, §403-3 and §403-4.

            The Committee communicated with every church reminding the pastor to send a copy of the minutes of all congregational meetings, which shall include the Board of Elders’ Report of the Membership and Annual Financial Report to:

Committee on the Examination of Minutes of Particular Churches

c/o Rev. Ralph M. Soper

6 Red Leaf Lane, Lancaster, PA 17602

to arrive no later than March 1, 2011.

            The Committee truly appreciates the churches using the checklist that was sent with the letter to the churches. The committee also appreciates those churches that mailed back all of the requested documentation in exactly the precise order found on the checklist. This is a tremendous asset to the Committee in doing their work. We found that most of our churches are doing very well in keeping their records and are in conformity with the F&O. We would remind each of the churches of the need to verify evidence of financial review for financial accountability and a Pastoral Relations Committee Report that is required by our F&O. We would also remind each church that your Delegate and Alternate Delegate need to be elected by your congregation.

            The Committee would like to remind everyone that all minutes pertaining to the previous year after Annual Conference plus the proposed budget for the upcoming year need to be at the designated address by March 1. This may mean an adjustment as to when your congregational meeting is held but we do appreciate your cooperation.

            There were no petitions this year from the churches.

Committee on Examination of Minutes of Particular Churches: Ralph M. Soper, Chairman /Secretary; Shan D. Cleck, Ronald C. Erb, Dean A. Stortz, Allan R. Vivona.